The external examination series can be difficult, especially with a multitude of components and tiers to consider. Knowing your timetable and planning ahead is essential. This page outlines some of the key dates and examination proccedures.
STATEMENT OF ENTRY
A Statement of Entry is a document that confirms your examination registration. It will include a list of your chosen subjects and the exam dates for each module, as well as your name, date of birth and school.
Before examinations are formally entered and finalised, you will receive a copy of your Statement of Entry. It is your responsibility to check your information carefully. Check your personal details as well as your exam information. Contact the Exams Officer if you have any questions.
Once this information is verified, you will then be registered for your examinations.
Invariably, clashes do occur but please consult with the Examinations Officer because these issues can be resolved.
Statements of Entry are normally issued three months before the examination season begins. For example, if you are sitting tests in the May and June series, you will normally receive your Statement of Entry in February.
In addition to the modules you are sitting, you may also see a “cash-in” code.
A certification code is the overall code for a subject and links all the units within that specification. This code instructs the awarding body, such as CCEA, to combine the marks for each unit and award you with your final grade for that subject.
Some subjects, especially those delivered by AQA and WJEC, do not have cash-in codes.
An exam clash occurs when you have two or more examinations timetabled in the same session or multiple examinations timetabled for the same day.
If you have “two or more examinations in a session and the total time is three hours or less”, then you will be expected to sit the papers in one session. You will be given a supervised break of no more than twenty minutes between papers within a session. The order in which papers are sat is decided by factors such as the number of candidates and the length of the papers. If there is a listening or speaking component for an examination (e.g. Languages or Music), that examination should be sat with the rest of the candidates in its timetabled session and the other examination completed later in the same session.
However, if you are “are taking two or more papers timetabled in a session and the total time is more than three hours including extra time and/or supervised rest breaks”, you may take an “examination in a later or earlier session within the same day”.
When your entries are confirmed, you will then be issued with an examination timetable.
This print-out will detail the dates, times and duration of your exams.
YOUR EXAM NUMBER
Every examination candidate has been allocated by the school a unique number which, together with the centre number, must be written on every exam paper submitted for marking. This identifies the paper as yours so that you will receive the mark for the work you complete in each exam. Remember, there are thousands of students taking the same exam at the same time all over the country, and you are responsible for making sure the paper can be identified as yours.
UNIQUE CANDIDATE IDENTIFIER (UCI)
Every pupil has a 13-character code that’s unique to them. Its purpose is to enable all of your examination results which you have taken through any awarding body to be accumulated together, accurately and fully, under your name. For example, this number will your identifier for both your GCSE and A Level examinations.
|Character position||Meaning||Example UCI|
|1–5||Your school or college centre number. Bloomfield is 71213||712130170001X|
|6||0 (zero) for CCEA and AQA exams||712130170001X|
|7–8||The last two digits of the academic year when the UCI is allocated. For example 17 is used for the 2017/18 academic year||712130170001X|
|9–12||Your candidate number||712130170001X|
|13||A ‘check’ character used to verify the other digits and a letter is assigned to your UCI.||712130170001X|
UNIQUE LEARNING NUMBER (ULN)
The Unique Learner Number (ULN) is a 10-digit reference number which is used alongside and to access the Personal Learning Record of anyone over the age of 13 involved in UK education or training.
You will retain the same number for accessing your Personal Learning Record throughout your life, whatever your level of learning and wherever you choose to participate in education, training and learning. This includes examinations and certificates you might enter outside of school, such as a sporting qualification or speech and drama certifications.
The ULN can also help pupils throughout their lifelong learning, particularly when accessing careers advice
CCEA have produced a useful information poster that outlines the Unique Learner Number and you can access the file by clicking the following link: ULN for Learners.
Special consideration is a post-examination adjustment to a candidate’s mark or grade to reflect temporary illness, temporary injury or some other event outside of the your control at the time of the assessment, which has had, or is reasonably likely to have had, a material effect on your ability to take an assessment or demonstrate your normal level of attainment in an assessment.
The examinations regulator has produced a guide to the special consideration process.
The examination boards are obligated to offer a post-results service. Pupils are able to request clerical re-checks of their papers, reviews of marking, reviews of moderation and access their scripts. The boards charge for these services.
If you feel there has been an error in the way your examination papers have been process, you can enquire about your result. It should also be noted that examination marks may go down as well as up.